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Down to the minute event logistics precision

150 YellowFox tracking systems for the Party Rent Group

At 14:28 the 7.5 ton Party Rent truck reaches the loading dock at the event location. On board: the event equipment. It arrives just in time, because the project manager is already waiting with his crew to set up the rooms for the evening's event. For the schedule to work, highly precise and detailed event logistics planning is required. The YellowFox tracking system, which is used to create the tour schedules for event management, helps to make it possible. 

Ten years ago, when navigation technology was just becoming popular, Party Rent equipped its first vehicles with tracking modules. Today, 150 of the continuously evolving tracking systems are installed in the group's vehicle fleet, and support live tracking of trip schedules, interactive overview maps, trip reporting, theft protection and a logbook that is accepted by the tax authorities.

Party Rent regards YellowFox primarily as a solution to ensure time-critical deliveries and collections, and for meeting specific deadlines – day-to-day requirements in the events industry. Depending on the traffic, trips can be rerouted at short notice, and arrival times predicted more accurately. The more transparent vehicle fleet also makes the work timetables of the mobile staff easier to track. This should make it possible to identify potential areas for more efficient loading. The tracking also allows customers to receive a detailed breakdown of services provided, and the time taken for each.

Bernhard Wewering, Sales manager at Party Rent, explains the benefits from a company strategic viewpoint: "We are realistic: YellowFox does not prevent traffic jams and when the traffic is bad, telematics does not suddenly make it easier to deal with. But the functionality provided by the tracking system has made our event logistic processes run significantly more efficiently over the last ten years, and generally speeded up our work. Tools like this have allowed us to achieve our aim of being the innovation leader, not only in our products, but also in the logistics for our events."

Quality for your event

The Party Rent Group is a Europe-wide events supplier with 24 branches and about 950 employees in 9 countries. We have been implementing holistic design concepts for events for more than 25 years, combined with a logistics service tailored to the needs of the events industry. Our promise: the perfect atmosphere.

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